Privacy & cookie statement
If you have any questions about the processing of your personal data, you can contact our Privacy Department at our email address:
Privacy and cookie statement
Welcome and glad you're visiting this page! This privacy and cookie statement applies to the processing of personal data by Guidion Nederland B.V., James Wattstraat 77-M, 1097 DL in Amsterdam, registered under Chamber of Commerce number 34235335 (hereinafter: Guidion). This privacy and cookie statement is intended for contact persons of partners, partner customers, website visitors, potential employees and external parties who are bound to our platform.
We believe it is important to handle the personal data that is entrusted to us in a transparent and responsible manner. We therefore process your personal data carefully and in accordance with the General Data Protection Regulation (hereinafter: AVG) and the associated relevant laws and regulations. In any case, this includes the collection, use and deletion of personal data.
This statement explains what personal data we process, why we process this personal data and how we handle that personal data. You will also be reminded of the rights you have.
We do not make decisions based on automated processing that can have significant consequences for people. Guidion also does not intend to do this.
We recommend that you read this privacy and cookie statement carefully.
1. CONTROLLER & PROCESSOR
The controller determines the purposes for which and the means by which personal data is processed. Therefore, if the organization decides' why 'and' how 'personal data should be processed, this organization can in principle be regarded as the controller. An organization can choose to use another organization to process personal data for them. For example, by using a cloud service that stores personal data. In such a situation, the engaged organization processes personal data on behalf of the controller (in this case Guidion) and then acts as a processor.
Guidion also uses processors. If this is the case, we will make written agreements about this. We take these measures to ensure the security and confidentiality of your personal data. These agreements are intended to guarantee an equivalent level of security and confidentiality as that of Guidion itself. Examples of processing that we can outsource include hosting our website, managing our customer information system or performing administrative tasks.
Guidion itself also acts as a processor and processes personal data on behalf of the partners. This means that Guidion collects, stores and processes data for the controller according to its instructions, and uses this information only for the purposes for which it was collected.
2. WHAT DATA DO WE PROCESS AND WHOSE DATA?
We process personal data from various people, for example visitors to our website, partner contacts, partner customers, potential employees and external parties who are linked to our platform.
2.1 Information about visitors to the website
When visiting the website, data from visitors is also collected. We collect the following information:
a. IP addresses and click, search and surf behavior: To see how our website is used, we keep track of visitors' click, search and surfing behavior. For this purpose, we use: IP addresses, data from the browser or hardware used and information from cookies. You can read how, what and what we use which cookies for at the bottom of this privacy and cookie statement. The IP addresses are processed anonymously only.
b. Contact details: You can contact us via the website and leave your contact details. This includes the following information: name and address details, email address, telephone number and any other information that you enter yourself as the content of a message.
2.2 Data about potential employees
As part of your application and recruitment and selection, we process the following (personal) data: name and address details, e-mail address, telephone number, Curriculum Vitae, cover letter and any other information that you send with your application.
2.3 Data from (potential) partners and other external parties that are connected to our platform
In the context of recruiting (new) new partners and other external parties associated with our platform, we process the following (personal) data: email address, name of person, company name and telephone number and any other information that you include in the explanation.
2.4 Partner Customer Data
As part of our services to partners, we process the following data from customers of our partners: name and address details, e-mail address, telephone number and any other information depending on the specific service that is provided. Additional agreements about this have been made in the processing agreements that Guidion has concluded with its partners.
3. PURPOSE OF PROCESSING PERSONAL DATA
We use the personal data for the following legal bases and purposes:
3.1 Processing necessary for the protection of our legitimate interests
a. Anonymous statistical research: We only use the anonymized (personal) data and information from section 2.1 (sub a) for aggregated and anonymous (online) research and analysis of the use of the website. Based on these studies, we can adapt and improve the website.
b. General contact: We use the information in section 2.1 (sub b) to provide the information you have requested or to process your applications or other questions.
c. Recruitment and selection: We process the data referred to in section 2.2 to carry out our recruitment and selection activities, including taking tests and assessments. A reference study and/or other surveys using the personal data may be part of the recruitment and selection. The data, information and results of tests, assessments and/or other studies can be used to determine what additional training and training is required for the applicant or expert. We can use third parties to process this data, including currently Recruitee B.V.
3.2 Processing in the context of the execution of the agreement
In the event that an agreement is reached with the employee, the internal privacy statement with the employee separately sets out how we deal with the privacy and personal data of the employees.
In the event that an agreement is concluded with a partner or other external party associated with our platform, the data referred to in section 2.2 will be processed as part of the execution of the assignment agreement. The data is used, among other things, to contact you, send orders and invoices, etc. In addition, the data can be used, for example, to select you for certain customers/clients, for example based on educational level/quality.
3.3 Consent-based processing
Via the website, you can sign up for Guidion's newsletter, which reports new orders in the region. When you sign up for this, your name and email address are stored.
Via LinkedIn, we use Lead Gen Forms, which collect data from LinkedIn users. This takes place on the basis of permission given to LinkedIn when adjusting the settings, giving permission to share data with third parties.
3.4 Processing based on a legal obligation
We also process personal data in order to comply with our legal obligation, for example the obligations arising from the tax law.
4. RETENTION PERIODS
We do not process your personal data longer than necessary for the purpose for which this data is being processed.
If you do not join Guidion after the end of the application process, we will not keep your data longer than 4 weeks after the end of the procedure. If we are unable to offer you a position, we can - with your consent - keep your application data for a maximum of one year after the end of the application process. If you are hired as an employee or expert, we will process your personal data under the employment contract or expert assignment agreement.
If we no longer need to keep the personal data for the reason mentioned above, we will destroy and/or anonymise the personal data unless (i) we are required by law (e.g. tax law) or (ii) to keep certain personal data longer. In which case, only the personal data that is specifically necessary for that purpose will be retained during the applicable retention period.
Below are the usual retention periods for different types of data:
Financial information: Invoices and other financial records are generally kept for 7 years, in accordance with tax laws and regulations.
Name and address details, BSN: name and address details, date of birth, BSN and income tax details and a scan of your ID certificate are stored for up to 5 years after the end of the contract in accordance with the Payroll Tax Implementation Regulations.
5. PROVISION OF PERSONAL DATA TO THIRD PARTIES
We will not share your personal data with other parties unless this is necessary in the context of the execution of the agreement, we have engaged them to process certain data, we have a legitimate interest in doing so, to comply with a legal obligation, or you give your consent. This includes the provision of personal data in the context of the operation and functionality of the website, analysis and improvement of our website, and other necessary processing.
Guidion has made agreements with all parties that have access to your personal data, so that there are sufficient guarantees for the careful processing of your personal data. This is in accordance with applicable laws and regulations and the internal privacy policy. If we also provide third parties with access to your information, we will only do so if we are sure that those third parties only use the information in a way that and for a purpose that is related to the purpose for which we obtained it. And only in accordance with this privacy and cookie statement. In addition, we always look at how we can respect your right to privacy as much as possible.
6. SECURITY OF YOUR PERSONAL DATA
We take all reasonable, appropriate security measures to protect your information from unauthorized access or alteration, disclosure, or destruction. We store the personal data that we process in a secure database that is protected by technical access controls. In doing so, we comply with the applicable security standards. If we provide your personal data to other organizations that carry out assignments, we ensure that they also (must) protect the personal data optimally. Furthermore, all employees and processors are bound by confidentiality agreements.
In order to provide our services, Guidion may provide your personal data to parties located outside the European Economic Area (EEA) because it uses cloud services from the United States (hereinafter: US). Currently, it is Transatlantic Data Privacy Framework applicable, where companies can join if they have an appropriate level of adequacy. Our US partners are all affiliated with this framework. The transfer of personal data is therefore carried out securely here.
7. YOUR RIGHTS
Under the GDPR, you have several rights:
- Right to view: you have the right to view the personal data that we process about you.
- Right to rectification: you have the right to correct or supplement the personal data that we process about you if it is inaccurate or incomplete.
- Right to withdraw your consent: you can easily withdraw your consent at any time.
- Right to object: you can object to the processing of your personal data.
- Right to deletion: you can request us to delete your personal data.
- Right to data portability: if it is technically possible, you have the right to have the personal data that we process about you transferred to a third party.
- Right to restrict processing: in some cases, you may request that the processing of your personal data be restricted (temporarily or otherwise), which means that we process less of your data.
If you want to exercise any of your rights or have questions about it, you can make this known by contacting us using the contact details at the bottom of this privacy and cookie statement.
If you want to invoke one of these rights, we may ask you to identify yourself. To do this, we request information to ensure that you are the right person to whom the personal data belongs. It is not allowed to view other people's personal data. Please note that there are legal exceptions where information does not need to be provided or reasons why we are unable to comply with your request. We will respond to your request within one month. This period may be extended by two months if there are good reasons. We will inform you about this within one month at the latest.
8. QUESTIONS OR COMPLAINTS
If you have questions about this privacy and cookie statement or want to know more about how Guidion handles your personal data or what your rights with regard to your personal data are, you can contact our privacy department at privacy@guidion.net.
If this does not lead to a solution or does not want to wait for our response, you can make use of the right to file a complaint with the Data Protection Authority via the online complaint form on the website (www.autoriteitpersoonsgegevens.nl).
9. COOKIE STATEMENT
Guidion uses technical and functional cookies. These are small files that are stored on your computer, tablet or smartphone when you first visit our website. These cookies are necessary for the website to work properly and to remember your preferences.
In addition, we also use cookies to see how you use the website, so that we can provide you with more appropriate information. We need your permission to use these cookies. You can give or change your consent via the settings on our website. In your web browser, you can set that the storage of cookies is only accepted if you agree, i.e. when you give permission.
For more information about this, check the manual of the browser you use, which may vary from one browser to another. Note: many websites do not work optimally if cookies are disabled. Most cookies have a storage period. If a storage period has been set, the cookie is automatically deleted when the expiration date expires. It is also possible to manually delete cookies before the expiration date has expired. This can also be found in the manual of the browser you use.
We may change this privacy and cookie statement from time to time. The most recent version can be found on this page. Last update: May 2025.